Galleries for private clients: events, portraits, weddings

Here is a recommended way of setting up galleries when working with private individuals, where privacy and simplicity are key.

Once you have set up a first gallery, it will be easy to reuse the same settings for other clients.

  1. Create a new gallery, ideally nested under a common "Client Area" gallery. Use the Private Gallery preset. The gallery will use the standard Gallery Style, which is a good balance between aesthetics and proofing functionality. The gallery will be hidden, i.e. not visible in the thumbnail navigation for maximum privacy.
  2. Click on the Private, hidden link to open the access settings. Set a password to access the gallery. Setting a general password will not provide you with as much detail as to who exactly accesses the gallery, but it will be very simple for your clients. Save.
  3. Optionally, you can allow commenting on images and/or star-rating (More / Comments and star rating).
  4. Upload the images into the gallery.
  5. If the images are for sale, attach the proper pricing profile(s) to all images in the gallery.
  6. Done! All you now have to do is send the link to your clients, with the password. You can do that under the Send by email panel. Don't forget to indicate the gallery password in the message!

Allowing free high-res downloads to consumers

In some cases, you might want to allow your clients to download high-res files. This can be done by adding new authorizations to the access options.

Note that you can allow only specific clients, based on their email, to download the images. This has two benefits: you get a better control and view over who downloads what, and you can allow a wide group of people to purchase from the gallery (say wedding guests) while allowing a subset (e.g. groom and bride) to download high-res files for free. The drawback is that it requires your clients to create a login on your website in order to access the free downloads.

Alternatively, you can allow anybody with access to the gallery to download for free. This of course, will override any download pricing profile set for the individual images and won't provide you information on who downloads images.

Please refer to the help on authorizations for further help!

See also

Proofing and delivery for professional clients ›
Private galleries and free downloads ›
Sending a selection to customers ›
How do client accounts work? ›
What is a selection (or lightbox)? ›
How do custom quotations work? ›
Setting up a multi-photographer agency ›
What happens when a client orders digital images or video clips? ›
How are digital images/videos delivered? ›
Defining delivery format of images and videos ›
Specifying delivered files' names ›
Selling a gallery as individual images, or as a single product ›
Customizing Download / Royalty-Free price lists ›
Customizing Rights-Managed profiles ›
Allowing comments and ratings ›
Hiding a gallery ›
Adding and managing team members ›
Creating and using multiple media libraries ›
Discount coupons ›
What is a pricing profile? ›
Creating a first pricing profile ›
Integrating with Card Payment Providers ›
Accepting other forms of payment ›
What is a cart? ›
What is a shipping profile? ›
How do custom shipping profiles work? ›
Step-by-step shipping setup ›
Customizing a partner lab's catalog ›
Showing products sizes that don't match image ratios ›
Prints fulfillment via your local lab ›
Automated print fulfillment via a partner lab ›
Shipping options for partner lab fulfillment ›