Private galleries and free downloads

PhotoDeck offers a very flexible way to control who can access your galleries, and who can download "for free".

To open the authorization panel for a gallery, click on the link above the thumbnails that indicates whether the gallery is public or private (by default for public galleries, "public, visible").

The authorizations table

The first row (Anyone) applies to anybody who is not specifically listed on another row. When you add authorizations for a specific client, the Anyone row applies to everybody except that client (and others previously listed).

You can add authorizations for specific clients. They will need to login to be identified. You can add an authorization even for clients who have not registered on your website yet: they will gain access once they register with the same email address you have specified. You can also give access to all members of a clients group (defined under My Business / Clients) at once.

We recommend you don't use on the same gallery both a general password and client-specific login access. While it is possible, it can be confusing for your customers.

Can enter gallery indicates whether access to the gallery (seeing its content) it allowed. For Anybody, you can optionally indicate a password: anyone knowing the password, logged in or not, will then gain access to the gallery.

Low-res download indicates whether a button is displayed to easily download preview images. The preview images are 800x800px, and are watermarked if you used a watermark upon initial upload. Note that savvy users will always be able to extract the preview images displayed on your site, whether you enable this or not, via a screen capture or other means. So this feature is really for your clients convenience, and you must make sure that you have a proper watermark in place if preview theft is a concern.

Originals download indicates whether FREE download of the originals is allowed. The originals are the very same files you have initially uploaded, without any modification. This column has additional options: 1-click download makes it very easy for clients to immediately download files. 1-click download, FINALS only only allows immediate download for images/videos which state is FINAL (the state of a file is part of its editable metadata). Via cart requires the client to submit an order, which will give you the opportunity to retouch/replace images before they are delivered for files that are not in the FINAL state.

When original downloads are enabled, a "Download all" button is displayed if the gallery contains less than 1000 images.

Originals downloads are meant to deliver files to assignment clients. They bypass any download pricing profile you might have attached to the images/videos in the gallery!

Authorizing a new client

To give access to the gallery and/or to download capabilities to a specific client, click Add authorizations and enter the client's email address. You can add a client's email address even if he is not registered on your website yet. Tick the boxes corresponding to the access rights you wish to provide him.

Alternatively, you can also open the Send by email panel to send the gallery to a client by email and give him the proper access rights in a single step!

Sub-galleries automatically inherit from their parent…

… except if they define authorizations of their own.

For clarity and to avoid errors, if you set new authorizations for a sub-gallery, it will NOT inherit authorizations from its parents anymore, so you need to define all authorizations for that sub-gallery.

If you want a gallery to inherit from the same authorizations as its parent gallery, simply make sure you remove all its authorizations.

See also

Galleries for private clients: events, portraits, weddings ›
Proofing and delivery for professional clients ›
Hiding a gallery ›
Sending a selection to customers ›
How do client accounts work? ›
Allowing comments and ratings ›
What is a selection (or lightbox)? ›
Selling a gallery as individual images, or as a single product ›
Adding and managing team members ›
Creating and using multiple media libraries ›
Setting up a multi-photographer agency ›
How do custom quotations work? ›
What is a Gallery? ›
Gallery Presets ›
How should I organize my galeries? ›
Moving a gallery ›
Images order within a gallery ›
Creating a blog on PhotoDeck ›
Display Styles: controlling how images are displayed ›
What happens when a client orders digital images or video clips? ›
How are digital images/videos delivered? ›
Defining delivery format of images and videos ›
Specifying delivered files' names ›
Adding a link or page in the menu navigation ›
Customizing Download / Royalty-Free price lists ›
Customizing Rights-Managed profiles ›
Custom slideshows as banners and page backgrounds ›