How to use file expiration?
Setting an expiry on a file helps prevent that it is used after a certain date, for legal or other reasons. For example, content might be licensed up to a certain date, or a file might not be relevant anymore after a certain point.
For a file with an expiry date:
- Two weeks before expiry, a reminder email is sent to the admin and all team members having Write access to the media library containing the file.
- At expiry, the file remains visible both in the administration space and on the portal website(s), but an Expired tag is displayed on it, and it is not possible anymore to download/order the file.
You can search in the administration space for files by expiry dates via the search filters under More search criterias.
See also
About metadata and ingesting XMP/IPTC fields ›Metadata generation by artificial intelligence: how it works ›
Differentiating files by “PROOF” / “FINAL” state ›
How does the search work? ›
What kind of files should I upload? ›
Uploading video ›
Uploading via Photo Mechanic ›
FTP upload ›
Uploading and synchronizing a folder ›
What are smart collections for? ›
Uploading and synchronizing via Lightroom ›
Customizing and changing watermarks ›